C-COM's Contract Management Software Features

NEC’s compensation events place an additional administrative burden on the commercial team, C-COM eliminates the admin by tracking all compensation events, reminding users when action is due, informing them what options they may pursue according to the contract at that particular time, generating contractually appropriate output communications and keeping the compensation event register up to date at all times.

Administer CE’s

• Once a CE is notified C-COM clearly shows the last action and next step at all times
• Click next step to see the options available to you at present
• Select an option and provide additional contextual information C-COM prompts you for
• C-COM generates and issues the contractual correspondence for you

History explorer

• All actions performed regarding the selected CE are shown in chronological order
• Select an action to view additional contextual information provided for the action, supporting documents, authorization audit trail and notified users
• Actions that were performed late are clearly indicated

Quotations explorer

• All quotation revisions and options as well as assessments can be seen in one place
• See what cost saving has been realized from the first quotation submission for a CE

Workflows for delegation of authority and executive sign off

• Users are informed of authorizations required for actions they are initiating
• Actions are not executed until authorization has been obtained
• Authorizers see a list of actions requiring their authorization
• Initiating users are shown a list of all actions they are waiting for authorization of

Either party can raise early warnings by completing a simple form, C-COM generates and issues a contractually appropriate early warning notification, updates the early warning register and facilitates proper management until the early warning is closed out. 

Send early warnings

• Complete a one page form
• Attach supporting documents 
• C-COM generates and issues the EW for you

Discuss the early warning using comments

• Tag team members in your comments
• Reply to others' comments

Project manager closes out early warning

• Project manager updates the status of the early warning

Issue instructions for the contractor to put into effect immediately or request a quotation first. C-COM generates a contractually appropriate instruction, tracks follow-up actions and helps all parties deal with the instruction in accordance with the contract. 

Sending an instruction 

• Complete a one page form
• Indicate whether instruction must be put into effect or if a quotation must first be provided
• Attach supporting documents
• C-COM generates and issues the instruction for you

Managing the instruction 

• Discuss the instruction using comments 
• Quotation gets submitted for discussion
• Review the quotation and accept to proceed with work 
• Close out the instruction once work has been completed 

The daily diary (site daily report) is re-imagined as a collaborative document authored by the contractor daily. Quick to complete and send for approval, it offers daily insight into what is happening on site and a searchable database to be queried days or years later to resolve disagreements and assess claims.

Compiling the diary

• Construction team members contribute to the shared diary
• The construction manager makes final changes and sends for approval

The straightforward risk register is used collaboratively with various parties able to add risks and collaborate regarding mitigation strategies. Be made aware of risks immediately and take action to reduce delay and cost.

Creating a Risk 

• Complete a customizable form including severity matrix
• Attach supporting documents
• Set the owner
• Keep risk updated

Events are added by the contractor when delays or unforeseen circumstances are encountered.

Creating an Event

• Complete a customizable form describing the event
• Attach supporting documents
• Set the owner
• Keep event updated
• Discuss with others in comments

Initiate Variations by instruction or by RFP, C-COM guides all parties through the Variation process from initiation to agreement or determination. Correspondence is generated and issued on-demand, registers are always up to date as well as a full timeline of events.

Administer Variations

• Engineers or their delegates generate and issue Variations in C-COM
• The Variation register is always up to date and can be filtered, sorted and exported anytime
• View a Variation’s history, see a list of your options for response
• C-COM generates and issues the correspondence based on your desired course of action

Claims are unavoidable on most construction projects, C-COM facilitates a basis for simplified administration by automating various activities for both parties, including on-demand correspondence generation and transmission, process guidance, time-bar monitoring and commercial reporting.

Administer Claims

• Advises both parties of their options from initiation to agreement or determination
• Generates and issues contractually compliant correspondence
• Maintains an accurate and current claims register for real-time commercial intelligence
• Delve into a claim’s history by browsing an automatically maintained timeline